Event budget calculator
Work out what you can spend on a venue after revenue, production costs and profit.
Let’s get started
Work out your venue budget
Bring your own numbers or explore an example. We’ll guide you through each input and show how it adds up.
See your results for free. Add your email to keep a report.
A venue budget that starts with your event
Before you compare spaces, know what the event can support. This calculator works back from your expected income to the amount available for the venue, after the costs and profit you want to protect.
Bring your revenue together
Add ticket sales, exhibitor booths, and cash sponsorship. Use the attendance and prices you expect for this particular event.
Give every commitment a place
Choose the share of total revenue to keep as profit and set aside for production, staffing, marketing, and exhibitor services.
See what is left for the room
The remaining amount is your venue budget. Change an assumption to see how your available budget changes before you begin comparing spaces.
A worked example
A $200,000 event, with $70,000 for the venue
The default example combines $100,000 in tickets, $50,000 in booth sales, and $50,000 in sponsorship. Setting aside 20% for profit, 35% for production, and 10% for exhibitor services leaves 35% for the venue.
Illustrative default inputs. Your result uses the numbers you enter above.
Turn a clear budget into a well-run event
Once the numbers work, give the event a home. ShoSoft connects the people, resources, and charges that bring the plan to life.
- Keep the whole event together
Dates, spaces, people, files, resources, and money belong to the same event record.
- Carry event orders into invoices
On Professional and Enterprise, accounting builds quotes and invoices from the event’s spaces, inventory, workforce, and custom charges.
- Give every task an owner
Keep the work connected to the event so your team can see what needs to happen next.
Start with the Free plan · Add modules as your venue grows
Real ShoSoft screen, demo dataThe real ShoSoft app. An event's booth extras and inventory add-on raise its invoice total
Questions about event budgets
The assumptions behind the answer, explained.
It estimates the amount available for your venue. It adds ticket revenue, booth revenue, and cash sponsorship, then subtracts the percentages you set aside for profit, production, and exhibitor services. Each percentage is applied to total expected revenue.
Your combined set-asides are greater than the revenue entered. The calculator shows the shortfall so you can change the expected income or set-asides and compare a different scenario.
Yes. Set the ticket price to zero and enter any booth sales or cash sponsorship. The calculation works with the revenue sources you actually expect to use.
Yes. You can edit the numbers and view your result without creating a ShoSoft account. The calculator is separate from the ShoSoft venue management platform.
Sho in these calculators is a demo. Its explanations follow fixed rules, rather than a connected AI model. The sample markets and comparable venues are fictional examples, not live research or market valuations.
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